Some job responsibilities at the company require access to the internet and the use of software in addition to the Microsoft Office suite of products. If you need additional information about the meaning of any of this communication, please reach out to your manager or the human resources staff for clarification. Voicemail, email, and internet usage assigned to … Keep in mind that the company owns the devices and the information on these devices. The following is a Sample of a Letter to Notify Employees of Change in Policy: Letter To Notify Employees Of Change In Policy Writing Tips, Letter To Notify Employees Of Change In Policy Template, Correction Letter - Sample Correction Letter, Application For Transfer Certificate (TC), Advertising Letter – Sample Advertising Letter, Endorsement Letter - Sample Endorsement Letter, Editor Letter - Sample Letter To The Editor, Departure Letter- Sample Departure Letter, Letter to Strengthen the Relationship with the Customer, Endorsement Letter – Sample Endorsement Letter, Delegation Letter – Sample Delegation Letter, Introduction Letter – Sample Introduction Letter. Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to our sexual harassment policy. Click Here To Get Sample Email To Employees About New Policy. We’re sorry for any inconvenience caused. Your employer understands that part of what you do in social media is outreach that recruits new employees and enhances our company brand. The purpose of this policy is not to restrict employee access to products that will make you more productive. Previously the company used to deduct 10% of the said salary. Example 1: Example letters for new policies. Consequences of breaching the policy. This email policy outlines the acceptable … Holiday Policy – All full time employees of this organization are entitled to five (5) days of paid holidays for each employment term. Corporate emails are powerful tools that help employees in their jobs. If the first pickup in the cab is a female employee, please check if security is provided or else do not board the cab. Policy elements How employees can access our EAP. Rather, the goal is to minimize the risk to the organization's network. A Company’s Code favors the employer as well as the workers, with rules and regulations that state as to what is acceptable and what is unacceptable in the workplace. Only people appropriately authorized, for company purposes, may use the internet to access and download additional software. SAMPLE TEXT [COMPANY] Email Policy [version or date] Date [COMPANY] provides email to all authorized employees. If you leave the company for any reason, the company will require that you return the equipment on your last day of work. Summarize the new policy immediately, without getting bogged down in minute details. Atrophy International. Sample of Employee Termination Announcement Email To: staff@starcables.com Subject: Employee termination announcement Dear all, I am sending this email to inform you about the departure of Mr. Daniel Vittinghus from our organization. An employee email policy is very important to the smooth flow of business operations and the proper interaction of employees to their co-employees, the management and the clients of the company. You may use personal electronic devices that are not connected to the company network to access any appropriate internet site during breaks and lunch. An employee code of conduct policy may also be referred to as a conduct in the workplace policy. CONCLUSION. Sample E-mail Policy This example policy can be tailored to meet your company’s specific needs and requirements. Sample letter to announce the changes in an existing policy or a new one policy into existence Effective from today itself, XYZ Ltd. is implementing a change in policy which we expect each and every employee to be strictly following. Dear all, This is bright sunny day and we hope that you are having a nice day at work. Additionally, you are prohibited from sharing any confidential or protected information that belongs to or is about the company. A “credit system “can has been placed in the candy basket, and all are asked to pay 45 … There will be strictly no exchange of commodities once they have been purchased. The following is the Email Format to be followed for a Letter to Notify Employees of Change in Policy: To: name@email.com From: name@email.com To All Employees. The changes are those as listed below: [Mention all the changes made in the existing policy. Sample Email Outlining New Policy. email is a business tool to help [COMPANY] employees serve our customers, communicate with vendors, streamline internal communications and reduce unnecessary paperwork. Voicemail, email, and internet usage assigned to an employee's computer or telephone extensions are solely for the purpose of conducting company business. Keep in mind that the company owns any communication sent via email or that is stored on company equipment. Consider using this sample internet and email policy to provide clear guidance to your employees about what constitutes appropriate internet and email use at work. This letter is to inform you of the change in existing company policy with regards to the latecomers. Please keep this in mind, also, as you consider forwarding nonbusiness emails to associates, family, or friends. Thank you for your cooperation in advance. This is at the request of several senior employees. This usually … This Employee Code of Conduct Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. About our email use policy . In the event that you are forced to fire an employee, you’re going to have to clearly define these policies. It is vital to communicate all the company’s codes, including the new ones and the changed ones to the workers. Also, mention that the revised policy will help in the growth of the company or the organization. Sample Letter. She has covered HR for The Balance Careers since 2000. We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. Sample Notification Letter to Inform Employees of New or Change in Policy. Please do not consider your electronic communication, storage, or access to be private if it is created or stored on work systems. Employees who are logging in at 6.30 am to 7.30 am and log out after 8.30 pm will be provided with cabs for home pickup and drop. This authorization is generally exclusive to decisions that the information technology (IT) department makes in conjunction with human resources. Explain the style and tone you expect employees to use in business emails. We strongly encourage you to limit the use of social media to work-related content and outreach during work hours. In social media participation from work devices or during working hours, social media content that discriminates against any protected classification including age, race, color, religion, gender, national origin, disability, or genetic information is prohibited. For this reason, and to assure the appropriate use of work time, we ask staff members to limit internet use. Sample Letter to Employees for Health Insurance Policy . To be sure of legalities in your area and in your industry, please consult an attorney. So, the development of a fair, understandable, and sensible policy along with thorough training should be a top priority. Subject: Notification of change in policy. Email at [insert email address.] The changes are those as listed below: [Mention all the changes made in the existing policy. As an employer, you have the right to protect your business interests and confidentiality with an email usage policy. The employees of remaining shifts will have to take a bus from there pick up points. It also provides some advice on email etiquette, so you can reduce email overload and ensure your staff use email appropriately. For example, if you have increased the timings of the store from 7 p.m. to 8 pm, be sure to apologize because some employees might have to travel a greater distance and may, therefore, take more time in reaching home. Corporate Travel Policy is important document as it helps company to manage entire travel activities, domestic and international expense, reimbursement and payment procedure of the employees as per their grades and level. Any employee who participates in social media and violates this policy will be dealt with according to the company harassment policy. Management and other authorized staff have the right to access any material in your email or on your company computer at any time. Easily Editable & … The Number 1 Letter Writing Website in the world, Last Updated On September 19, 2018 By Letter Writing Leave a Comment. Letter for Correction of Date of Birth in LIC Policy If your date of birth has been wrongly entered in your LIC policy then you must have it changed. Use of email by employees of [business name] is permitted and encouraged where such use supports the goals and objectives of the business. This is important if all the changes are to be implemented properly by all the employees or members. Use an optimistic, hopeful tone (rather than a scolding tone) that makes readers feel as though the change is in their favor. We hope all the employees have taken note of this change. If you need access to software or websites not currently on the company network, talk with your manager and consult with the IT department to explain what returns you expect to receive from the product. To All Employees, We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. Subject: Notification of change in policy. You also are not to conduct personal business using the company computer or email. New Policy Announcement Email Sample. This is the notification from the Transport Department to all the staff of Tourism Department of _________________ Company (name of the enterprise). Here are the final new words: 1-Due to skyrocketing candy feasting, Company will no longer provide infinite free candy bars to employees. This letter is crucial as it informs all the members or employees of any changes that are to be adhered to in the future. To: staff@widgetco.com From: howard@widgetco.com Subject: New Etiquette Policy. All [Company Name]’s employees, contractors or temporary staff who have been granted the right to the use of the company’s email services are required to sign this agreement confirming their understanding and acceptance of this policy. This policy applies to all employees, vendors and partners who are assigned (or given access to) a corporate email. In person at the EAP official’s office, from [10 a.m. to 4 p.m. Monday to Wednesday.] Any email content that discriminates against any of the previously mentioned protected classifications is prohibited. Make sure that you have clear policies regarding an employee’s termination. TO: FROM: DATE: SUBJECT: Employee Medical Policy. Be concise and detailed.] Dear Employees, We would like to bring to your notice the recent changes made by Management in policy related with employees coming late at work. To, All Employees, Management Department, XYZ Company, 729-St.Louis Street, Florida, USA. FROM: DATE: SUBJECT: New Parking Arrangement. Memorandum. Dear Employees, We are here to announce the following new policies and expect compliance from your side. [email protected]) Policy elements. From: HR Department. Content. Available in A4 & US Letter Sizes. According to this amendment, all those employees who will report at work late for more than three times in a month, they will be fined … The email system is intended primarily for business purposes. A letter informing employees of the change in policy is a formal letter written to inform the employees of a company or organization of any recent changes, improvements or improvisations in the company’s or group’s current function policy. Warn that if an employee is found to be in breach of the email policy rules, this could result in disciplinary action, up to and including summary dismissal. The purpose of the policy is to minimize risk associated with Internet and e-mail services, and defines controls against the threats of unauthorized access, theft of information, theft of services, and malicious disruption of services. You are strongly encouraged not to share disparaging information that places your company or co-workers in an unfavorable light. A copy of thorough information about the policy is provided below. Employees are requested to be on time; the buses will not wait for anyone. The company’s policies account for all the information on subjects like taking paid leave, learning and training, worker evaluation, drug testing, and social media usage. Internet use also creates the possibility of contamination to our system via viruses or spyware. Find a Sample travel policy template for better understanding Sample Employee Code of Conduct Policy. Any employee who sends an email that violates this policy will be dealt with according to the harassment policy. When deciding whether to send a physical letter or an email, think carefully about the situation. Doing so can lead to disciplinary action up to and including termination of employment. Dear WidgetCo Staff, In an attempt to make our office a more enjoyable place for everyone to be, we are implementing a few new policies to try to improve workplace morale: An email policy can make it easier for you to ensure that employees are aware of how their email usage can affect their work processes. For this, you have to write an application for change of date of birth in LIC policy. Calls outside of business hours will be answered by counselors trained in crisis management. Announcement Letter of New Policies for Employees. Statista.com. This email may be assigned to an individual (e.g. The company has decided to deduct 50% of one day salary if an employee is late for thrice a month. It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. Mention them. If time is of the essence (for example, if you have a family emergency and need to take the day off), email is likely the best choice. We hope that all our employees and will read and correctly comprehend our new policy. With nearly 80% of the people in the U.S. accessing social media, guidance about what employees can say and share has become more important. Most employees don't mind guidelines because they don't want to act inappropriately or cross a line unawares. The lives and actions of your co-workers should never be shared online. Also, the cabs will pick up from home to office and office to home. Employees are also requested to take the buses only if they are getting dropped at the office; there will be no drop in between the routes. The office computer and internet is only for the use of work related to XYZ Ltd. Ask the employee to sign the notification at the end. Use our free Letter to Notify Employees of Change in Policy to help you get started. This rule is important as food was permitted to be eaten in the balcony. Respected Employees, This is to bring in your kind attention that our company has decided to introduce Health Insurance Policy for the employees. Memorandum. Email is to be used for company business only. We hope all the employees will adhere to these changes as they have adhered to the previously functioning policy. Staff Vacation Policy. Because in the event that you do fire an employee, this policy can serve as evidence in the event that an employee argues why he or she was unfairly terminated. Employees can reach our EAP through: Our free 24/7 hotline on [insert phone number.] All reasonable requests that are not considered a network risk will be considered. To: All Staff Members. Confidential company information must not be shared outside of the company, without authorization, at any time. This email use policy helps your employees understand the rules about using email. Top 10 Reasons for Getting Fired and Helpful Tips, The Balance Careers Terms of Use and Policies, fair, understandable, and sensible policy, sharing any confidential or protected information, discriminates against any protected classification, Percentage of U.S. population with a social media profile from 2008 to 2019. Removing such programs from the company network requires IT staff to invest time and attention that is better devoted to making technological progress. Internet use on company time or using company-owned devices that are connected to the company network is authorized to conduct company business only. Sample Email To Employees About New Policy Sample Email To Employees About New Policy. On March 1, all employees with a Firestone building access card will be eligible to park in the Hyson parking garage after normal working hours. 3: Thank the employees for cooperation and offer to answer questions. Spyware allows unauthorized people outside of the company potential access to company passwords and other confidential information. Sending or forwarding discriminatory emails will result in disciplinary action that may lead to employment termination. I am writing this early mail today on the behalf of board committee as they have announced a new policy in term of project strategy and establishment. Nonbusiness related emails waste company time and attention. Susan Heathfield is an HR and management consultant with an MS degree. Emails Are For Business Use. Announce and explain the new or changed policy. Immediate termination is the most frequent disciplinary action that the company may take in these cases. However, [business name] has a policy for the use of email whereby the employee must ensure that they: 1. comply with current legislation 2. use email in an acceptable way 3. do not create unnecessary business risk to the company by their misuse of the internet "Percentage of U.S. population with a social media profile from 2008 to 2019," Accessed Nov. 22, 2019. Instantly Download Employee Email Policies Template, Sample & Example in Microsoft Word (DOC), Google Docs, Apple Pages Format. From, Human Resource Department, XYZ Company, 729-St.Louis Street, Florida, USA. As per the enterprise policy, all of you are entitled to avail cabs from the morning, and all the employees are provided with cabs at any shift timing but going forward there is a slight change in the policy. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. 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